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WorkSafeBC’s healthcare and social services planned inspection initiative focuses on high-risk activities in the workplace that lead to serious injuries and time-loss claims.
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WorkSafeBC is releasing a discussion paper with proposed amendments to the Current Rehabilitation Services and Claims Manual that guide wage rate decisions related to short-term and long-term disability compensation. Recommended amendments include: These changes may affect your claims costs. Click here to view the proposed changes and offer feedback to WorkSafeBC – The deadline is 4:30 p.m. on Friday, […]
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Safety Month - August 2024

Workplace Inspections

Workplace inspections are an essential incident prevention tool in an organization's occupational health and safety program. Inspections involve critically examining the workplace to identify and record hazards for corrective action.

When should you do inspections?

  • Scheduled all workplaces, with enough frequency to prevent unsafe working conditions, for example
    • daily, weekly, or monthly of equipment (such as overhead or floor lifts)
    • pre-use and post-use of a vehicle
    • daily or weekly by supervisors
    • weekly or monthly of departments (such as laundry/housekeeping, kitchen/food services, recreation services, maintenance, occupational therapy/physiotherapy department, beauty salon, and administrative offices)
  • Inspections as required by an incident or malfunction (for example, after a laundry dryer fire) or when you add a new process or equipment (such as new kitchen equipment)

Workplace Inspections

Workplace inspections include: 

  • structures, and external surrounding areas (for example, buildings and the property outside)
  • equipment, tools, machinery (for example, lifts, carts for medication or laundry, furniture)
  • work methods and practices (for example, handling of residents and hand hygiene)

Who does the inspections?

Where feasible, inspections must include the participation of the joint occupational health and safety committee or worker health and safety representative. Inspectors should be familiar with the work process and the areas they inspect. Inspectors must be given instructions in the inspection system and be aware of the standards in the areas they inspect.

What should you do before an inspection?

Develop written organizational policies, procedures, and tools, including a checklist and floor plan guide to ensure consistent and effective inspections.

Before each inspection, inspectors should:

  • Review the previous inspection and incident records to help look for issues.
  • Define the areas or items to inspect and review the planned path.
  • Have a toolkit including a floorplan guide and a checklist, means to record findings (a portable electronic device or a pen/paper, camera), suitable clothing and relevant personal protective equipment.
  • Contact the supervisor in charge of the area(s) to be inspected.

What should you do during an inspection?

  • Look out for other hazardous conditions besides what’s on the checklist. Look up, down, inside, and around.
  • Ask questions to workers being mindful to avoid interrupting their activity.
  • Inform the supervisor about any immediate danger before leaving the area (if the supervisor is not on the inspection team).
  • Record items even if they are corrected during the inspection.
  • Never ignore any items because you feel you don’t have adequate knowledge to judge safety.

What happens after an inspection?

Inspectors must report unsafe or harmful conditions to a supervisor or the employer without delay (although inspectors might respond to a situation during the inspection, such as putting up a wet floor sign where there’s a spill or removing a broken step stool). The supervisor or employer receiving a report must investigate and take corrective action. Avoid using findings from inspections for disciplinary measures.

The joint occupational health and safety committee should also receive a copy of the report to review.

Review the general inspection requirements in the Occupational Health and Safety Regulations sections 3.5 to 3.11 for more information.

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Workplace Inspections

Featured Resources

Download this safety huddle to help guide your staff through the proper reporting procedures set out by your organization.
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Kitchen working conditions vary from those of a private household where you are the only cook to large commercial kitchens where you are preparing meals with an entire team. Either way, kitchens are full of safety hazards and it is important to understand what they are and how to avoid them.
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Workplace Inspections

Videos

This video was created to help you know what to expect when a WorkSafeBC prevention officer visits your workplace to conduct a safety inspection. It will help you better understand the inspection process so that it will be more efficient and productive.
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Workplace Inspections

Web links

If you are an employer with floor lifts for patients in your workplace, you are required to inspect them regularly. This information sheet will help guide you in that process. It outlines what to look for when you conduct your inspections. It also identifies related regulatory requirements and CSA standards.
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The Canadian Centre for Occupational Health and Safety provides resources for conducting effective workplace inspections.
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Workplace Inspections resources

Your first step in protecting workers involves accurately identifying potential hazards in your workplace. You're looking for all the things and situations that could possibly harm your workers or other workers that may be on site.
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Risks should be systematically identified and reviewed to ensure those things, activities, situations, processes, etc. that cause harm to people or property are controlled.
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This series of photos illustrates a care worker bathing a client. They show many hazards that may be encountered by a care worker while providing care in a client's bathroom. You can use these photos during safety meetings, or post them on the wall to encourage staff to spot the hazards.
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See how many hazards you can spot. Challenge your students, staff or co-workers. Take the picture to a safety committee or staff meeting - anywhere you can to generate discussion about the safety issues in the photo.
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Managing risk includes identifying hazards, assessing the risk, and deciding on control measures to eliminate or minimize the risk. When identifying hazards, it’s important to look for all the conditions and situations that could possibly harm your workers.
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