In 2023, Canadians' average productivity decreased by 1.8%, maintaining a three-year trend of yearly reductions (par. 1, 2024). When we think of productivity, we typically equate it with increasing our workload to surpass quotas. However, this approach is unsustainable and often overlooks its impact on our psychological health.
The true secret to productivity lies in finding the right balance.
One potent strategy for achieving balance is delegation. Delegation is about more than just assigning tasks to team members. It's about recognizing their strengths, empowering them, and freeing up your time to focus on higher-level responsibilities. When we delegate effectively, we make the workplace healthier and more balanced, enhance team capabilities, and drive overall efficiency, resulting in:
- Increased productivity since tasks can be completed simultaneously.
- Opportunities for skill development allow the team to grow.
- Increased team trust as employees recognize their worth and relevance.
- Effective time management facilitates strategic planning and high-impact initiatives.
- Better decision-making since everyone at the table is asked for their perspective and ideas.
5 Steps for Effective Delegation
- Identify time-consuming or development-oriented tasks to delegate.
- Match tasks to team members based on their skills, experience, and workload.
- Define the task, objectives, and desired outcomes, and provide necessary information and deadlines.
- Provide your team with the necessary tools and help without micromanaging.
- Collaborate on reviewing outcomes and improvements and enhancing future delegation processes.
Establishing a culture inside the team that encourages open communication and mutual trust is critical. Prompt team members to share their progress, any challenges they face, and their ideas. This openness helps keep track of delegated tasks and builds a stronger, more respectful team.
Delegation is not just about reducing your workload – it's about enhancing production, fostering skill development among team members, and cultivating a more harmonious work environment. Effective delegation allows leaders to achieve more with less effort, focus on what truly matters, and enable their teams to thrive.
Are you looking for more ways to create a balanced workplace? Check out our safety huddle on balance and workload management and clear expectations. If you're currently facing challenges at work, we recommend attending one of our fall webinars, which cover topics such as understanding and coping with stress.
